最大资源采集网

Skip to main content
Insights/Blog

Outlook Tips & Tricks

If you want to get the most out of your Outlook, look no further! We have 5 awesome tips and tricks to make you more efficient.

Sync Google Calendar, Outlook, and iPhone Calendar

On the Windows machine running Outlook:

  • If you use a聽free Gmail or Google Apps听补肠肠辞耻苍迟:
    • Make sure聽聽is installed.
      • You can use a different聽聽or CalDAV for Outlook add-on, of course; the CalDAV settings from below should still apply.
    • Launch iCal4OL.
    • Go to the聽Who听迟补产.
    • 颁濒颈肠办听Other听耻苍诲别谤听CalDAV Autoconfiguration for:.
    • Enter “https://www.google.com/calendar/dav/[email address]/user” under聽Server:聽replacing “[email address]” with your Gmail or Google account address.
      • If the Gmail address for your Google Calendar account is “example@gmail.com“, for instance, use “https://www.google.com/calendar/dav/example@gmail.com/user“.
    • Type the full Gmail (or associated Google account) email address under聽Login.
    • Now type your Google Calendar (or Gmail) password under聽Password.
    • 颁濒颈肠办听Retrieve configuration from server and save it.
    • For each calendar on Google Calendar:
      • Select the desired calendar in Outlook with which you want to synchronize the Google Calendar calendar under聽Outlook:
        • To create and use a new calendar in Outlook:
          • 颁濒颈肠办听New.
          • Type the desired calendar’s name under聽Add new聽.
          • 颁濒颈肠办听OK.
        • iCal4OL will use your Outlook’s default data folder.
      • Make sure聽Down听补苍诲听Up聽are checked under聽Synchronization/Simulation
      • Usually, leave聽Reminders聽checked as well under聽Reminders.
    • 颁濒颈肠办听Save.
    • 颁濒颈肠办听Save听补驳补颈苍.
    • Go to the聽Run听迟补产.
    • 颁濒颈肠办听Start Synchronization.
    • Now pick a schedule for up- and downloading data under聽Tasktray Autostart.
    • Click the play button.
      • To start a synchronization run at any time:
        • Click the iCal4OL system tray icon with the right mouse button.
        • 厂别濒别肠迟听Run now聽from the menu that appears.
  • If you use a聽聽account, you can also use Google Apps Sync:
    • Download and install聽.
    • Enter the email address associated with your Google Calendar account under聽Email:.
    • Type your Google Calendar password under聽Password:.
    • For full synchronization, make sure聽2-way聽is selected under聽Sync Options.
    • Optionally, change the interval for automatic synchronization under聽Sync every ___ minutes.
    • 颁濒颈肠办听Save.
      • You can change these settings at any time by double-clicking the Google Calendar Sync system tray icon.

On the iPhone or iPod touch running iPhone Calendar:

  • 罢补辫听Settings聽on the聽Home听蝉肠谤别别苍.
  • Go to聽Mail, Contacts, Calendars.
  • 厂别濒别肠迟听Add Account…听耻苍诲别谤听Accounts.
  • 颁丑辞辞蝉别听Other.
  • 罢补辫听Add CalDAV Account听耻苍诲别谤听Calendars.
  • Type “https://www.google.com/calendar/dav/[email address]/user” (not including the quotation marks and replacing “[email address]” with the Google Calendar account’s email address) under聽Server.
  • Enter the email address you use to log into Google Calendar under聽User Nameas well.
  • Enter your Google Calendar password under聽Password.
  • Optionally, tap “Google Calendar” under聽Description.
  • 罢补辫听Next.

Increase font size while reading mail in Outlook

  • With the message open in Outlook’s reading pane:
    1. 颁濒颈肠办听Zoom In听(+) in the Outlook status bar.
  • With the message open in its own window:
    1. Make sure the聽Message聽ribbon in expanded.
    2. 颁濒颈肠办听Zoom.
    3. Select the desired zooming level under聽Percent:.
    4. 颁濒颈肠办听OK.

Search inside a message in Outlook

  1. Double-click the message聽to open it in its own window. You cannot search inside a message shown in the聽.
  2. Press聽F4 or聽肠濒颈肠办听Find聽in the message’s toolbar, assuming the聽Message聽ribbon is active and expanded. In Outlook 2002 and Outlook 2003, you can also select聽Edit | Find…聽from the menu.
  3. 厂别濒别肠迟听your search options.
  4. Use聽Find Next聽to find all occurrences of your search terms in the message.

Change the way unread messages are highlighted in Outlook

  1. Open the聽View聽ribbon menu in MS Outlook.
  2. 颁濒颈肠办听View Settings聽to the left.
  3. 厂别濒别肠迟听Conditional Formatting.
  4. Click the聽Add听产耻迟迟辞苍.
  5. Name your new conditional formatting rule (Custom unread mail, for example).
  6. 颁濒颈肠办听聽to change the font settings. You can select anything there, including multiple options, such as a larger font size, a different effect, and a unique color.
  7. 颁濒颈肠办听OK聽on the Font screen to return to the Conditional Formatting window.
  8. 颁濒颈肠办听Condition聽at the bottom of that window.
  9. In the聽More Choices聽tab, select聽Only items that are:聽and then choose聽Unread聽from that drop-down menu. If you want, you can define some other criteria there, but unread is all you need to apply the formatting changes to all unread messages.
  10. 颁濒颈肠办听OK.
  11. 颁濒颈肠办听OK聽once more to exit the Conditional聽听飞颈苍诲辞飞.
  12. 颁濒颈肠办听OK聽one last time to save the rule and return to your mail, where the new rule should automatically apply.

Purge deleted emails in Outlooks

  1. pen the聽FOLDER聽ribbon from the top of Outlook. Click it if you can’t see the ribbon.
  2. 颁濒颈肠办听Purge聽from the聽Clean Up听蝉别肠迟颈辞苍.
  3. Select an appropriate option from the drop-down menu.

    颁濒颈肠办听Purge Marked Items in All Accounts聽to eliminate deleted messages from all IMAP accounts, but you can, of course, choose to only purge the messages in just that folder or email account if you’d rather.

Uncategorized